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Tuesday, July 29, 2008

Purchase Order and Sales Order Workflow

Purchase Order workflow ( Transaction : ME23N) determines the approval path for the buying organization . It first goes to the buyer, buyer's manager & thereafter based on the cost center & the associated amount, it goes for approval through the Cost Center organization .

i.e,

Buyer ( Requestor in the procurement deptt. of the buying organization)

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Procurement Manager
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Cost Center org. approval ( based on amount & Sign.Authority level)

Regarding , Sales Order( Transaction: VA01); it is created in the Sales Org of the company & basically governs the pricing structure of the order .The routing of an SO is

Sales Org. ( based on the cost center of the sold item)

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v
Distribution Channel
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v
Division
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v
Reg. Sales office
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Sales Group
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Sales Person

Showing posts with label MM Workflow. Show all posts Workflow of Purchase Requisition Release Strategy

Configuration of Purchase Order Release Strategy

Following is the procedure for workflow enabling of “Purchase Requisition Release Strategy”:

1. The standard workflow template provided by SAP for PR Release is WS00000038. This information could be retrieved from the SAP help.

2. It is assumed that the release procedure has been setup in the system by the functional consultant, as shown below:
PR Workflow : Change View Release Strategies Classification

3. The customization of the PR Release Strategy could be verified at the following location:
SPRO à SAP Reference IMG à Material Management à Purchasing à Purchase Requisition à Release Procedure à Procedure with classification à Setup procedure with classification

4. Click on workflow in the above screen (screenshot shown below):
PR Workflow : Release Procedure Purchase Requisitions

5. Now define the recipients of the PR Release work item as per the release group (refer to screenshot below). For testing purposes, the recipient type is taken as “US”, instead this can also be taken as Position, Organization Unit and others.
PR Workflow : Change View Assignment of Role to Release Code

6. Now go back to the previous screen and click on “Release Codes”. Here enter the value “1” in the workflow column for the release groups the workflow has to be configured.
PR Workflow : Change View Release Codes Overview

7. Activate the event linkage of the workflow either in SWDD or PFTC.
PR Workflow : Workflow Builder Display wf_req_rel Active Saved

8. Mark all the tasks (unless background tasks) as “General Task” in the agent assignment and generate.

Changing Vendor on Purchase Order

Is it possible to use different vendors for different items in the same PO?

Can the Vendor be changed after saving the PO?

One PO can not have different vendors. Its logical as one PO goes to one vendor with address.

You cannot change the Vendor once you have saved the Purchase Order. SAP treats the Purchase Order as a legal document. Therefore, once the Purchase Order is saved, it will not let you change the vendor.

You have to delete all the line items and then create another Purchase Order. However, if you are using Enjoy Purchase Order, you can "Hold" the Purchase Order rather than save it after you have create it, then you can change the vendor.

Of course, this means that you don't have any output yet. Therefore, you are not bounds by a legal document as you have not given it to a specific supplier yet.

Logically, you cannot change an important field after creating a document. It defeats the RDBMS principle, but you can change vendor while doing Invoice Verification.

No, you cannot change vendor in released PO, because vendor registration carries some vital configuration information which decides pricing procedure for the items of the PO, logically due to this reasons system doen't allow to change vendor name once PO is released.

Normal practise to come out for this routine problem in purchasing is solved by, simply delete this PO (By changing delivery as completed in PO) and make a new PO for these items.

Eventually, you have only two options:

1. You can do the entire transaction with that wrong vendor number and after MIRO you can transfer post the vendor liability to correct vendor through FI route. BUT THIS IS A WRONG PRACTICE.

2. You need to cancel the PO which has wrong vendor number and create it again with correct vendor code.

One Time Vendors

What is the process for using one time vendors?

One time vendors can only be used for specific vendor account groups. Their is a flag for each account group in configuation for this. If one does not exist you will have to create a new vendor account group.

To create a One Time Vendor use XK01 and select the OTV account group.

When creating say a PO use your OTV account the transaction will prompt you for name, address etc (unlike a normal vendor).

You experienced a problem with OTV's whereby users couldn't be bothered to create permanent vendors and just used the OTV account, so beware of that.

Vendor Evaluation for Purchasing

Define the weighting keys in SM30 - V_T147J.

Weighting keys 01 and 02 are defined in the standard system. You combine the following
weighting shares for the standard main criteria:

Main criterion Key 01 Key 02
Price 1 5
Quality 1 5
Delivery 1 2
Gen. service/support 1 1
Ext. service provision 1 2


Define the criteria in SM30 - V_T147G - Double click on the line items

In this step, you define the criteria by which the system computes scores for vendors and
specify whether the scores for the subcriteria are computed manually, semi-automatically, or
automatically.

You can also store your own methods of computation for the scores for subcriteria in the
form of user exits. The enhancement MM06L001 is available for this purpose.


Define the scope of list in SM30 - V_T147M - Double click on the line items

Define Purchasing Organization data for vendor evaluations in transaction OMGL.


An example :-

How the system calculates the score for the automatic subcriteria
"On-Time Delivery Performance"?

The system uses the statistics-relevant delivery date in the purchase order
(Items -> Delivery Schedule)
and the goods receipt date to calculate date variances.

You use the statistics-relevant delivery date, for example, if you know that the vendor
will not deliver the material as scheduled on September 15 but on September 30. Enter the
delivery date as September 30, but enter the statistics-relevant delivery date as
September 15.

In calculating the score for on-time delivery performance, the system will then not use
the actual delivery date, but the statistics-relevant delivery date. This has a negative
effect on the score for this goods receipt.
However, materials planning and control uses the realistic delivery date (September 30)
which the vendor will actually adhere to.

The system considers only goods receipts against purchase orders and scheduling agreements
into stores and the release of GR blocked stock into stores. In the standard system, these
are the movement types 101 and 105.


Minimum Delivery Percentage - OMGL in the On-time delivery section

If you do not want a vendor to receive a very good score if he delivered the goods on time,
but did not deliver the required quantity, you can maintain a minimum delivery percentage
in Customizing.

Assume you set the Min. del. perc. parameter to 60% and the vendor delivers the goods on
time, but only 55% of the ordered quantity. Although the goods receipt is punctual, it is
not included in the calculation of the vendor’s score for on-time delivery performance. So
that the non-scoring of the on-time delivery performance criterion in this case does not
bring an unfair advantage in comparison with a poor score, the vendor is awarded a low score
for quantity reliability. On-time delivery performance is thus always to be seen in
conjunction with quantity reliability.


Standardizing Delivery Date Variance - OMGL in the On-time delivery section

To rate delivery date variances in days, maintain the Std.del.time var. parameter.

If you assign a lower standard value, this means that relatively low date variances produce
high percentage variances. If you set a higher standard value, this results in a relatively
low percentage variance:

The Std.del.time var. parameter has the value 20. The goods receipt took place on Nov. 27;
the statistical delivery date was Nov. 15. There is thus a difference of 12 days.

The system calculates the percentage variance as follows:
12 / 20 x 100 = 60

If the Std.del.time var. parameter had the value 60, the variance would be 20%
(12 / 60 x 100 = 20).

If you do not maintain this parameter, the system calculates the delivery time variance via
the firm zone in the case of scheduling agreements, and via the order date and the
statistics-relevant delivery date in the case of purchase orders.

Process of Subcontract in MM

Sub-contract business process:
You want to buy material from the supplier (processed material/ assembled item) , but for some reason (quality of certain item / price ) you will give some component to vendor .
Vendor shall process the item / use the item provided & supply the final item.

SAP process:
1.Create the finished goods material code.
2.Maintain the BOM for the material.
3.Create PO with item category as "L" .
4.Issue material to vendor with movement type 541
5.Receive the material against the PO with movement type 101.
6.MIRO to account for vendor's invoice for the service charge& material used by him.

Can anybody tell me how a process has to be given to subcontracting?
Suppose, I have 3 operations 1)weaving 2)dyeing 3)cutting & packing
if no 2 process (i.e Dyeing) has to be given to subcontracting, what process should i follow ?

Vijay

The following process to be followed for subcontracting.
1. Item code(material master) to be created at the stage of before dyeing.
2. Item code(material master) to be created after Dyeing as subcontracted item.(F30)
3. Bill of material to becreated for the material(2) calling for material(1)
4. Inforecord and source list to be created for material(2) with the corresponding vendor
5. PO to be released for material (2)
6.Along with PO the material(1) to be issued to vendor
7.On receipt of material when GR is made the stock with vendor will get updated.

Subcontracting - Key Points

Special Procurement Process.

Item category: L
Order type: NB

In info record vendor should be maintained as subcontractor.

Vendor (Subcontractor) receives the components used to manufacture a finished product directly from your company or through third party.

Your company should place a purchase order for the finished product. In this manually you can enter the required individual components or it can be determined via the explosion of BOM (if exists).

Stock check at vendor level: ME2O

Company stock check: MMBE

GR for individual components through movement type: 501 or 561 (if with out PO or without reference).

GI to subcontracting vendor: through movement type 541.

GR from sub contracting vendor: through movement type: 101
Movement type 543 is displayed to cancel the material cost account.

If the subcontracting order has to be generated through materials planning,the special procurement key has to be set in MRP 2 screen.


Editor Note:
- To create the Subcon Info Record : Tcode ME11 - Info Category - Click Subcontracting

- To create Material BOM : Tcode CS01

- With the Info and Material Setup, you can then create the Purchase Order in Tcode ME21N

Procedure for Setting Partner Functions

The procedure for setting partner functions:

Step 1
Vendor Account Group
IMG->LOGISTICS GENERAL->BUSINESS PARTNER->VENDOR->CONTROL ->DEFINE
ACCOUNT GROUPS AND FIELD SELECTION

Step 2
Defining Partner Schemas
IMG->MATERIALS MANAGEMENT->PURCHASING->PARTNER -> DETERMINATION -
>PARNER SETTINGS IN VENDOR MASTER RECORD
->DEFINE PARTNER SCHEMAS

Step 3
Assign Partner Schema
IMG->MATERIAL MANAGEMENT->PURCHASING->PARTNER DETERMINATION->PARTNER
SETTINGS IN VENDOR MASTER RECORD->DEFINE PARTNER SCHEMA
„« THEN ASSIGN PARTNER SCHEMA

Step 4
Define Permissible Partner Role Per Account Group
IMG->MATERIAL MANAGEMENT->PURCHASING->PARTNER DETERMINATION -
>PARTNER ROLES ->DEFINE PERMISSION PARTNER ROLES

If you want a partner schema for your own document type then define your partner schema and assign to document type using the below mentioned path.

IMG->MATERIAL MANAGEMENT->PURCHASING->PARTNER ->DETERMINATION -
>PARTNER SETTINGS IN PURCHASING DOCUMENTS ->DEFINE PERMISSION
PARTNER SCHEMAS

And then
ASSIGN PARTNER SCHEMAS TO DOCUMENT TYPE

Once you have this configuration then you change your vendor in easy access menu (XK02-select partner function) define the partner roles.

What Is Outline and Scheduling Agreement

Please give the difference between Purchase Order, Outline Agreement and Scheduling Agreement.

PO is normal where you issue the PO to a vendor and expect the delivery. The PO is termed completed when the vendor has delivered the PO quantity or when you have preclosed the PO when the vendor has delivered partial quantity and he has agreed not to send anymore with ref to the PO.

Outline Agreement can be of 2 types:- Contract and SA.

Contract is where you have a contract with the vendor,may be a for a predetermined quantity or predefined value. So everytime you need the matl, you need to make PO ref the contract asking for the delivery of the matl. In such instance when PO is ref with contract its called contract release orders or call off orders.

Scheduling agreement is a long term purchase agreement, where you will keep issuing the delivery schedules whenever there is a change in requirement or at predetermined time intervals. The delivery schedule can be on hour/daily/weekly/monthly basis. But it will contain different zones viz. firm/tradeoff/Forecast. Firm zone schedules are confirmed requirement and need to be taken by ordered party. Tradeoff zone requirement is to purchase the raw materails and ordering party is liable to pay raw material cost, in case of requirement cancellation. Forecast zone requirement is to help the vendor to plan his requirements.

SA is also an agreement with the vendor for the supply of matl, may be a quanity or value. The delivery dates will be maintained in ME38 ref the SA which are called delivery schedules.So you can maintain the delivery schedule and communicate the vendor on Forecase basis or JIT basis. And when you need some more matl then will only create SA deliveries using ME38. SA could be of 2 types:- without release documentation-system will transmit the delivery info to the vendor once you save the document.

With release documentation- after creating the delivery schedules you need to create SA release using ME84.

The main difference between contract and SA is volume of docs generated would be higher in contract since everytime you need to make a PO ref the contract and its time consuming, whereas SA can be integrated with MRP such that it automatically creates delivery schedules during MRP run provided if there is a requirement to the matl.

What is Vendor Consignment?

Consignment is a functionality in MM-PUR wherein you purchase materials from the vendor on a consignment-basis. When the delivery comes, the materials, though will be stored in your warehouse, are still legally owned by the vendor until they are consumed, i.e. GI posting (this is the only time you will be liable to the vendor).

You just have to make sure, you set up the following to run this function perfectly:

1. Maintain account determination

KNO G/L acct: GR/IR Clearing
AKO G/L acct: Inventory account

2. Check field status compatibility at G/L account, posting keys in the IMG or run SE38/RM07CUFA to display fields compatibilities.

3. Set up output condition type KONS.

4. On the material master record, set special procurement indicator to 10 (consignment) at MRP2 view.

5. Create Info record for the consigned material and vendor-consignor. Be sure the info category is Consignment.

Showing posts with label MM Vendors. Show all posts Multiple Currency Quotation or Invoice From Vendor

The common Issue of Multiple Currency quotation or Invoice from a Vendor can be solved using Vendor Subrange.

This scnerios can be used specially in Purchase Order, where you can define/select the currencies for a Vendor.

Scnerio:
The Vendor currency is maitained (say) USD and you want to attach EURO, GBP to the existing vendor without creating same Vendor in Data Base

Solution:
Step:1 Use of SAP Standard Functionality of Vendor Sub-Range
Step:2 Activate the Sub-Range Field in PO and make it Mandatory

How to Use vendor Sub-Range

A. T-code XK02 – Select Vendor and then Select Purchasing Data

In Purchasing Data View go to MENU BAR -> Extras -> ADDITIONAL PURCHASING DATA
In the Screen Select check the box for
1. DATA RETENTION AT VSR LEVEL ALLOWED
2. DATA RETENTION AT PLANT LEVEL ALLOWED

B. SAVE

C. T-code XK02 – Select Vendor and then Select Purchasing Data

In the PURCHASING DATA VIEW, a Button appears in Sub-Menu Bar which Says “SUB-RANGE”

D. Click on it and put in the Currency Code and Currency Description
e.g.
USD US DOLLAR
GBP Great Britain Pound
INR India Rupee

E. SAVE

F. T-code XK02 – Select Vendor and then Select Purchasing Data

In the PURCHASING DATA VIEW, a Button appears in Sub-Menu Bar which Says “ALTERNATIVE DATA”

G. Click YES in the Pop-up

H. Select one Currency in SUB RANGE Field (say USD)

I. Select the check box for PURCHAING DATA and PARTNER FUNCTION

J. Click OK

K. In the Currency Field of PURCHASING DATA VIEW select USD
(This is to Match the VSR code to the currency Field)

L. SAVE

M. T-code XK02 – Select Vendor and then Select Purchasing Data
In the PURCHASING DATA VIEW, select “ALTERNATIVE DATA”

N. A new Screen is Displayed, PRESS F5, and repeat the steps H to L

Multiple Currencies are now Defined / attached to the Vendor.

STEP 2

Activate the Sub-Range Field in PO and make it Mandatory

A. GO TO IMG -> MATERIAL MANAGEMENT -> PURCHASING -> PURCHASE ORDER -> DEFINE
SCREEN LAYOUT AT DOCUMENT LEVEL

B. Make the VENDOR SUB RANGE field as REQUIRED in Quantity and Price Field Selection Group of Document Type

The Job is done

The Purchase Order now will ask you to select the Sub-range and the defined currency for a Vendor can be Used.

User Exits In MM Area

The following SAP enhancements are available for the Purchasing area:


AMPL0001 - User subscreen for additional AMPL data (manufacturer part number)

LMELA002 - Adoption of batch number from shipping notification at time of posting of a goods receipt

LMELA010 - Incoming shipping notification: adoption of item data from IDoc

LMEQR001 - User exit for source determination

M06B0001 - Role determination for release of requisitions

M06B0001 - Changes to communication structure for release of requisitions

M06B0003 - Number range and document number

M06B0004 - Number range and document number

M06B0005 - Changes to communication structure for overall release of purchase requisitions

M06E0004 - Changes to communication structure for release of purchasing document

M06E0005 - Role determination for release of purchasing documents

ME590001 - Grouping of requisitions for PO split in transaction ME59

MEETA001 - Determination of schedule line type (backlog, immediate requirement, forecast)

MEFLD004 - Determination of earliest delivery date for checking at time of goods receipt (PO only)

MELAB001 - Generation of forecast delivery schedule: realization via creation profile

MEQUERY1 - Enhancement for document overview ME21N / ME51N

MEVME001 - Calculation of default GR quantity and over/underdelivery tolerances

MM06E001 - User exits for inbound EDI messages and outbound purchasing documents

MM06E003 - Number range and document number

MM06E004 - Control of import data screens in purchase orders

MM06E005 - Customer fields in purchasing documents

MEREQ001 - Customer's own data in purchase requisitions

MM06E007 - Change document for requisitions when converting into POs

MM06E008 - Monitoring of contract target value in case of release orders

MM06E009 - Relevant texts for "Texts exist" indicator

MM06E010 - Field selection for vendor address

MM06E011 - Activation of requisition block

MM06L001 - Exits for determination of ratings in vendor evaluation

MMAL0001 - ALE source list distribution: outbound processing

MMAL0002 - ALE source list distribution: inbound processing

MMAL0003 - ALE purchasing info record distribution: outbound processing

MMAL0004 - ALE purchasing info record distribution: inbound processing

MMDA0001 - Default values for delivery addresses

MMFAB001 - User exit for generation of releases

MRFLB001 - Control items during release creation

LWBON001 - Enhancement of LIS update through extension of the communication structure MCKONA (business volumes and rebate income)

LWBON003 - Change settlement data for end-of-period rebate settlement before creation of settlement documents

LWSUS001 - Customer-specific source determination in Retail

LMEXF001 - Conditions in purchasing documents without invoice receipt

LMEKO002 - Enhance communication structure KOMP for price determination

IMG MM Transaction Codes Organizational Structures

These are the steps to configure the organization structures in material management:

Define plant (create plant) - Follow below path

SPRO IMG <> <> give your own plant name

Now your created your own plant

Define Storage Location - Follow below path

SPRO IMG <> <>

Now you created your storage location.

Define Purchase Organisation - Follow Below Path

SPRO IMG <>

Now you created your purchase organisation in your own.

Now we see How To Assign This To Your Own Company Code

Follow The Path To Assign

Assign Plant To Company Code

SAP MM Transaction codes

List of SAP MM Transaction codes

All transaction are stored in table TSTC.
Transaction for MM module start with M.

IH09 - Display Material
MM01 - Create Material
MM02 - Change Material
MM03 - Display Material
MM50 - List Extendable Materials
MMBE - Stock Overview
MMI1 - Create Operating Supplies
MMN1 - Create Non-Stock Material
MMS1 - Create Service
MMU1 - Create Non-Valuated Material

ME51N - Create Purchase Requisition
ME52N - Change Purchase Requisition
ME53N - Display Purchase Requisition
ME5A - Purchase Requisitions: List Display
ME5J - Purchase Requisitions for Project
ME5K - Requisitions by Account Assignment
MELB - Purch. Transactions by Tracking No.

ME56 - Assign Source to Purch. Requisition
ME57 - Assign and Process Requisitions
ME58 - Ordering: Assigned Requisitions
ME59 - Automatic Generation of POs

ME54 - Release Purchase Requisition
ME55 - Collective Release of Purchase Reqs.
ME5F - Release Reminder: Purch. Requisition

MB21 - Create Reservation
MB22 - Change Reservation
MB23 - Display Reservation
MB24 - Reservations by Material
MB25 - Reservations by Account Assignment

MB1C - Other Goods Receipts
MB90 - Output Processing for Mat. Documents

MB21 - Create Reservation
MB22 - Change Reservation
MB23 - Display Reservation
MB24 - Reservations by Material
MB25 - Reservations by Account Assignment

MBRL - Return Delivery per Mat. Document

MB1C - Other Goods Receipts
MB90 - Output Processing for Mat. Documents

MB1B - Transfer Posting

MIBC - ABC Analysis for Cycle Counting

MI01 - Create Physical Inventory Document
MI02 - Change Physical Inventory Document
MI03 - Display Physical Inventory Document
MI31 - Batch Input: Create Phys. Inv. Doc.
MI32 - Batch Input: Block Material
MI33 - Batch Input: Freeze Book Inv.Balance
MICN - Btch Inpt:Ph.Inv.Docs.for Cycle Ctng
MIK1 - Batch Input: Ph.Inv.Doc.Vendor Cons.
MIQ1 - Batch Input: PhInvDoc. Project Stock

MI01 - Create Physical Inventory Document
MI02 - Change Physical Inventory Document
MI03 - Display Physical Inventory Document
MI31 - Batch Input: Create Phys. Inv. Doc.
MI32 - Batch Input: Block Material
MI33 - Batch Input: Freeze Book Inv.Balance
MICN - Btch Inpt:Ph.Inv.Docs.for Cycle Ctng
MIK1 - Batch Input: Ph.Inv.Doc.Vendor Cons.
MIQ1 - Batch Input: PhInvDoc. Project Stock

MI01 - Create Physical Inventory Document
MI02 - Change Physical Inventory Document
MI03 - Display Physical Inventory Document
MI31 - Batch Input: Create Phys. Inv. Doc.
MI32 - Batch Input: Block Material
MI33 - Batch Input: Freeze Book Inv.Balance
MICN - Btch Inpt:Ph.Inv.Docs.for Cycle Ctng
MIK1 - Batch Input: Ph.Inv.Doc.Vendor Cons.
MIQ1 - Batch Input: PhInvDoc. Project Stock

MI21 - Print physical inventory document

MI04 - Enter Inventory Count with Document
MI05 - Change Inventory Count
MI06 - Display Inventory Count
MI09 - Enter Inventory Count w/o Document
MI34 - Batch Input: Enter Count
MI35 - Batch Input: Post Zero Stock Balance
MI38 - Batch Input: Count and Differences
MI39 - Batch Input: Document and Count
MI40 - Batch Input: Doc., Count and Diff.

MI08 - Create List of Differences with Doc.
MI10 - Create List of Differences w/o Doc.
MI20 - Print List of Differences

MI11 - Physical Inventory Document Recount

MI07 - Process List of Differences
MI37 - Batch Input: Post Differences

CT01 - Create Characteristic
CT02 - Change Characteristic
CT03 - Display Characteristic

CL01 - Create Class
CL02 - Classes
CL03 - Display Class
CL04 - Delete Class
CL2B - Class Types

SAP TCode for Personal Menu Volker Hofmann

ACCR MENUACCR Personal Menu Volker Hofmann

SAP Transaction Code for: Waive Acceptance Order Temporarily

F887

IMG Change Logs and can ACCT Tables be Deleted

Problem One :
Does anyone knows where I can track who has made any changes in the configuration?

Problem Two :
Also, recently I was asked if those data can be deleted from ACCT* tables. Also, he commented there was a high increase in usage for these ACCT* tables that are related to MM. We have set up 2 phases in my company but this sudden increase in usage only happens in phase 2. Does anybody know what do these tables contain? Are there some settings that were made by the consultant in the configurations?

For :
1. - go to spro- then select any configuration tcode then menu-utilities-change log (provided the Change Log Tables is turn on by your Basis team. Usually this is turn off. To turn it on, you can refer to IMG - Basis Components - System Administration - Tables Changes Recording).

2. Please refer to OSS Note: 48009 - Tables ACCTHD, ACCTIT, ACCTCR: Questions and answers for the complete detail of ACCT* tables, when you post goods movement and invoice receipt, the FI/CO interface is documented in the forms of document in the tables ACCT*.

Common Tables used by SAP MM

Below are few important Common Tables used in Materials Management Modules:

EINA Purchasing Info Record- General Data
EINE Purchasing Info Record- Purchasing Organization Data
MAKT Material Descriptions
MARA General Material Data
MARC Plant Data for Material
MARD Storage Location Data for Material
MAST Material to BOM Link
MBEW Material Valuation
MKPF Header- Material Document
MSEG Document Segment- Material
MVER Material Consumption
MVKE Sales Data for materials
RKPF Document Header- Reservation
T023 Mat. groups
T024 Purchasing Groups
T156 Movement Type
T157H Help Texts for Movement Types
MOFF Lists what views have not been created
A501 Plant/Material
EBAN Purchase Requisition
EBKN Purchase Requisition Account Assignment
EKAB Release Documentation
EKBE History per Purchasing Document
EKET Scheduling Agreement Schedule Lines
EKKN Account Assignment in Purchasing Document
EKKO Purchasing Document Header
EKPO Purchasing Document Item
IKPF Header- Physical Inventory Document
ISEG Physical Inventory Document Items
LFA1 Vendor Master (General section)
LFB1 Vendor Master (Company Code)
NRIV Number range intervals
RESB Reservation/dependent requirements
T161T Texts for Purchasing Document Types
SAP MM Tips by : Bahadur
Following are the list of Important MM tables. Please check if its useful.

Inventory Management:
|-------------------------+--------+-----------------------------------------|
| | Table | Description |
|-------------------------+--------+-----------------------------------------|
| Material | MSEG | Material document / transaction details |
| Document/Movements | MKPF | Material document header information |
|-------------------------+--------+-----------------------------------------|
| Material Stock Balances | MARD | Material stock |
| | MBEW | Material stock with valuation |
|-------------------------+--------+-----------------------------------------|
| Sales Order Stock | MSKA | Stock balance with associated sales |
| | | order data |
|-------------------------+--------+-----------------------------------------|
| Stock Transport | EKUB | Index for Stock Transport Orders for |
| | MDUB | Material |
| | | Reading View of Stock Transport Ord. for|
| | | Release Ord. |
|-------------------------+--------+-----------------------------------------|
| Special Stocks | MKOL | Consignment, material provided to |
| | | vendor, etc. |
|-------------------------+--------+-----------------------------------------|

Material Master Data:
|-------------------------+---------+--------------------------------------|
| |Table | Description |
|-------------------------+---------+--------------------------------------|
| Materials | MARA | General Data, material type, group, |
| | | configurable & batch ind. |
| | MAKT | Short Texts, descriptions |
| | MARM | Conversion Factors |
| | MVKE | Sales Org, distribution channel |
| | MLAN | Sales data, tax indicator, tax |
| | MARC | classification |
| | MBEW | Plant Planning Data |
| | MLGN | Valuation Data |
| | MLGT | Warehouse Management Inventory Data |
| | MVER | Warehouse Management Storage Type |
| | MAPR | Data |
| | MARD | Consumption Data |
| | MCHA | Pointer for Forecast Data |
| | MCHB | Storage location data with stock |
| | | balances |
| | | Batches |
| | | Batch Stocks |
|-------------------------+---------+--------------------------------------|

All The Tables In SAP MM Purchasing

Please find all tables in MM-PUR (Purchasing) :

EBAN - Purchase Requisition
EBKN - Purchase Requisition Account Assignment
EBUB - Index for Stock Transport Requisitions for Materi
EINA - Purchasing Info Record: General Data
EINE - Purchasing Info Record: Purchasing Organization D
EIPA - Order Price History: Info Record
EKAB - Release Documentation
EKAN - Vendor Address: Purchasing Document
EKBE - History per Purchasing Document
EKBEH - Removed PO History Records
EKBZ - History per Purchasing Document: Delivery Costs
EKBZH - History per Purchasing Document: Delivery Costs
EKEH - Scheduling Agreement Release Documentation
EKEK - Header Data for Scheduling Agreement Releases
EKES - Vendor Confirmations
EKET - Scheduling Agreement Schedule Lines
EKETH - Scheduling Agreement Schedules: History Tables
EKKI - Purchasing Condition Index
EKKN - Account Assignment in Purchasing Document
EKKO - Purchasing Document Header
EKPA - Partner Roles in Purchasing
EKPB - "Material Provided" Item in Purchasing Document
EKPO - Purchasing Document Item
EKPV - Shipping-Specific Data on Stock Tfr. for Purch. D
EKRS - ERS Procedure: Goods (Merchandise) Movements to b
EKUB - Index for Stock Transport Orders for Material
EORD - Purchasing Source List
EQUK - Quota File: Header
EQUP - Quota File: Item
T024 - Purchasing Groups
T024E - Purchasing Organizations
T024W - Valid Purchasing Organizations for Plant
T024Z - Purchasing Organizations
T027A - Shipping Instructions, Purchasing
T027B - Texts: Shipping Instructions
T027C - Codes for Compliance with Shipping Instructions
T027D - Compliance with Shipping Instructions: Texts
T069 - Certificate Categories
T069Q - Control Data for Source Determination and Checkin
T069T - Certificate Categories: Text Description
T160 - SAP Transaction Control, Purchasing
T160B - SAP Transaction Control, List Displays, Purchasin
T160C - SAP Transaction Control for List Displays in CALL
T160D - Function Authorizations: Purchase Order
T160E - Function Authorizations: Purchasing: Descriptions
T160I - Control of Intrastat Reports
T160J - Text Table for Intrastat Reports
T160L - Scope of Purchasing Lists
T160M - Message Control: Purchasing (System Messages)
T160O - Description of Scope of List
T160P - Entities Table Routines
T160Q - Scope of List: Buyer's Negotiation Sheet: Routine
T160R - Routines for Buyer's Negotiation Sheet
T160S - Selection Parameters for Purchasing Lists
T160T - Description of Selection Parameters
T160V - Default Values for Purchasing
T160W - Description for Default Values for Purchasing Ope
T160X - Scope of List: Buyer's Negotiation Sheet
T160Y - Scope of List: Buyer's Negotiation Sheet: Descrip
T161 - Purchasing Document Types
T161A - Linkage of Requisition Doc. Type to Purchasing Do
T161B - Default Business Transaction Type for Import
T161E - Release Codes
T161F - Release Point Assignment for Purchase Requisition
T161G - Release Prerequisite, Purchase Requisition
T161H - Fields for Release Procedure, Purchase Requisitio
T161I - Determination of Release Strategy
T161M - Fine-Tuned Control: Message Types
T161N - Message Determination Schemas: Assignment
T161P - Check of Document Type, Document Category, Item C
T161R - REORG Control, Purchasing
T161S - Release Indicator, Purchase Requisition
T161T - Texts for Purchasing Document Types
T161U - Texts for Release Indicator
T161V - Shipping-Specific Data for Stock Tfr. for Purch.
T161W - Order Types for Stock Transfer
T161Z - Additional Checks for Outline Agreements on Reorg
T162 - Field Selection, Purchasing Document
T162K - Field Selection, Account Assignment Fields, Purch
T162T - Description of Field Selection Reference Key
T162X - Description of Field Groups from T162/T162K
T162Y - Groups: Field Selection
T163 - Item Categories in Purchasing Document
T163A - Check Item Category/Account Assignment Category
T163B - Purchase Order History Categories
T163C - Texts for Purchase Order History Categories
T163D - Assignment Internal/External Confirmation Categor
T163E - Confirmation Categories
T163F - Confirmation Categories: Descriptions
T163G - Confirmation Control
T163I - Texts for Account Assignment Categories
T163K - Account Assignment Categories in Purchasing Docum
T163KS - Assignment of Tax Indicator to Account Assignment
T163L - Confirmation Control Keys
T163M - Confirmation Control Keys: Description
T163P - Release Creation Profile
T163S - Description for Release Creation Profile
T163X - "Zombie" T163X
T163Y - Texts for Item Categories
T165K - Copying Options: Header Texts
T165P - Copying Options: Item texts
T166A - Supplement Text in Purchasing Document Printouts
T166C - Print-Relevant Purchasing Document Changes
T166K - Header Texts in Purchasing Document Printouts
T166P - Item Texts in Purchasing Document Printouts
T166T - Change Texts in Purchasing Document Printouts
T166U - Headings in Purchasing Document Printout
T167 - Number Range Management for Purchasing Master Dat
T167T - Transaction Description
T168 - Screen Control, Purchasing
T168F - Function Codes, Purchasing
T168T - Screen Titles
T16FB - Release Indicators: Purchasing Document
T16FC - Release Codes
T16FD - Description of Release Codes
T16FE - Descriptions of Release Indicators: Purchasing Do
T16FG - Release Groups
T16FH - Descriptions of Release Groups
T16FK - Release Statuses
T16FS - Release Strategies

SAP MM Tables - click to enlarge









Interview Questions on SAP MM

1. What are the types of special stocks available?
Subcontracting, consignement, pipeline, project, sales order, RTP, stock transfer ,third party.

2. What are the types of inforecords?
Standard, consignment,subcontracting & pipeline.

3. What is meant by consignment stock?
The stock supplied by the vendor is in the companies premises with the company having no liability for the same. The liability for the company will only be affected when the goods are issued from the consignment stock for use.

4. What are the steps involved in consignment cycle?
Create consignment info record with proper tax code, create Po with item category K, maintain output condition record for KONS, process GR, no invoice verification done, but settlement is done through MRKO transaction.

5. Tell me about the subcontracting cycle.
The Po is created with item category L , the goods is transferred to subcontractor by 541 movemet. for this movement note no accounting docs take place. When GR is done automatically, 543 movemnt takes place which take care of the consumption of components from stock.

6. How are the byproducts taken care of in subcontracting?
You can add these by products in the BOM for the header matl.

7. What is meant by scales?
Can scales be used in standard purchase order? You can fix a price in the info record for a say qty from 1-100 price RS150 & if the order qty is 101- 500- the prices is 140 . Scales cannot be used directly in PO but can be pulled into the PO from various master data like info record, quota arrangement.

8. What is the difference between a contract and a scheduling agreement?
With regard to Outline Agreement:
1. You can create the centrally contract (cross-plant) where you can maintain different pricing conditions for each and every plant
2. You have to create the Release Order with reference to Outline Agreement.
3. No detailed delivery schedule can be made in the Release Order.
4. No Release documentation is created.
5. Only time-dependent conditions can be created.
6. Some Item Category 'M' and 'W' can be used.
With regard to Scheduling Agreement:
1. The Plant Location must be entered in the Scheduling Agreement.
2. We do not have to create any other purchasing document except for delivery schedule line via Transaction ME38 or MRP running (with the appropriate setting of Source List).
3. Delivery Schedule line items are created subject to your specific requirement.
4. Can create both Scheduling Agreement with and without Release Documentation (subject to the Document Type LP or LPA) with the selection of either FRC or JIT delivery schedule.
5. Either time-dependent or time-independent conditions can be created subject to the customizing in the Document Type of the Scheduling Agreement.
6. Item Category 'M' and 'W' can not be used.

9. How does the system calculate taxes?

10. How does the system calculate nondeductible taxes?

11. What is meant by batches? How can the batches be searched?
A batch is a subdivision of your stock of a material having the same characteristics.
For instance:
- food production uses batches to indicate the day of production.
- paint production uses batches based on production date and the used ingredients. It is very hard to reproduce the same color in exactly the same way at two different moments.
- ore may be divided in batches based on their mineral content.

You can search batches using the standard search facility (match code, key F4) based on the naming convention of the batches or, if you use batch classification, based on the characteristics of the batches.

12. How is a shelf-life item managed in SAP? What is the full cycle?

13. What are the settings required for quota arrangement?
To set up a quota arrangement for the procurement of a material, proceed as follows:
Master data -> Quota arrangement -> Maintain, enter the material and plant number, press ENTER to display the overview screen for the quota arrangement periods, Enter a validity period for quota arrangement, Enter date until which the quota arrangement is valid. The start date is calculated by the system. Press ENTER .
Select the quota arrangement and choose Goto -> Item overview to display the item overview screen of the quota arrangement. Enter a quota arrangement item for each source of supply you want to include in the quota arrangement.
You must enter the following data.
- Procurement type
- Special procurement type, Enter k in the S column, for example, if a consignment arrangement for the material exists with the vendor.
- Vendor number
- Procurement plant (supplying plant):
- Quota column, enter the quota assigned to each item.
Press ENTER .
The percentage distribution of the quotas is calculated and displayed automatically by the system.
Save the quota arrangement. The system assigns a number to the quota arrangement item automatically

14. What is meant by MRP Type and lot sizing?

15. Can it be configured in such a way that the external requisitions can also be taken into account while MRP runs in consumption-based planning if VB is selected as MRP type?

16. How are free items managed in a PO? yu need to tick the tem as free in the PO. The price will be zero for such PO's.

17. What are the differences between release procedure with classification and release procedure without classification? When are they used?
Release procedure with classification means the Purchase requsition can be released both at item level & at the header level. Release procedure with out classification can also be used for PR which is used for item level release only. all other external documents cannot be relesed with classification. The two procedures are mutually exclusive (that is to say, you must decide in favor of one of them only - you cannot use both).

18. Is it possible to have a release procedure without classification for a PO?
No

19. What is the maximum number of levels available in SAP?
Did not get this question …pls clarify.

20. Is it possible to have scales in a quotation?
No

21. What is GR blocked stock? When it can be used?
Whenever you are not sure about the quality of the product received, you can put in GR blocked stock.

22. How are the variations in subcontracting taken care of in SAP?

23. How to give specifications for developments?
We normally prepare a business requirement document in which we specify what is required. what field & tables have to be referred for the required development.

24. How to create PR or PO by MRP?
The PR is created according to the safety stock mentioned for the material or can be triggered from a requirement . For creating a PO, you need to have the scheduling agreement in place .After the MRP is run the schedule lines are generated which are nothing but the PO.

SAP Material Management Interview Questions

Problem is that after goods receipt and AFTER invoice verification, reversal of goods receipt is being done. Client wants this more controlled as the GRIR account is being affected. So no reversals to be done after Invoice verification. How to approach this?

Make this setting: SPRO > Materials Management > Inventory Management and Physical Inventory > Goods Receipt > For GR-Based IV, Reversal of GR Despite Invoice

Here remove the tick against Mvt 102 & 122.

Now the system will not allow to return the Good at any case. *-- B.Anand daivaraja

I have created a new vendor. Later I found that there were some mistakes and that I want that the system should not allow me to make any PO or post any entries to this vendor. How to deactivate this vendor?

You can block a vendor at the following levels:

All company code
Single company code
All Purchase org
Single Purchase org

Where to Get the Goods Movement Type List?

Step 1) Run spro command/TC
Step 2) Then move to "SAP Reference IMG" screen
Step 3) Then navigate following path:
IMG --> Materials Management --> Inventory Management and Physical Inventory --> Movement Types --> Copy, Change Movement types
Here with "Copy, Change Movement types" option a help tutorial is available (rectangular blue colour icon). In that go to "Further information" section where you can find a big list of movement types with some brief explanation.

Where the schedule margin key is customized?

You define the order float in the scheduling margin key, The scheduling margin key is copied from the material master. The float before production or float after production and the release period are defined in the scheduling margin key

For Customizing for Shop Floor Control, by choosing Operations --> Scheduling --> Define Scheduling Margin Key .
The scheduling margin key is assigned to the material ( MRP area in the material master) and is transferred when the production order is created. These values can be changed in the production order.

What is the function of OBYC?

Function of the OBYC stand for Configure Automatic Postings. In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.

Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management
transactions relevant to Financial and Cost Accounting.

For example, Posting lines are created in the Stock account and Consumption account.

Tell me what is *make to order*?

Make-to-order production is a process in which a product is individually manufactured for a particular customer. In contrast to mass production for an unspecified market where a material is manufactured many times, in make-to-order production a material is created only once though the same or a similar production process might be repeated at a later time.

In global trade, you often need to process several different kinds of transactions at the same time. The Trading Execution Workbench (TEW) provides a central cockpit where traders can process trading contracts and their subcomponents, such as purchase orders and sales orders and follow-on documents. In addition, TEW automates a large part of the data entry, making processing quicker, easier, and more error-free.

How to delete a material completely?

Try MMDE transaction but be careful this will remove all material from Client.

What is the use of Tables in MM. i.e. How the tables get created?

Through SE11 you can create a new Table. In MM if you create a Material Master MARA, MARM, MARC,MARD, MBEW & MVKE will updated. In Vendor Master LFA1, LFB1 & LFM1 will be updated. The same applies to EKKO,EKPO for P.O, MSEG & MKPF for MIGO & RBKP for MIRO.

If in any error, only the message no. ! or the table no. is shown , then how to resolve the error using message no. or table no.?

Contact ABAP or BASIS person to resolve this.

How to create new transaction codes?

In transaction code SE93 you can create, Change & Display a Transaction Code.

SAP MM Support Problem Solution

Is it possible to maintain the same material master with same code in all plants in a company. Our client is using same materials in all their four plants?

Material numbers are always maintained at Company code level. If you look at the Material master data, some data is maintained at Company code level, some at Plant level and some at Storage location level. If you have all the 4 plants attached to one company code, they should have the same material number. What you need to do is to extend the material to all the 4 plants if thats your requirement. Also, if you have your valuation area as your Plant, then you have the flexibility to maintain Plant specific pricing for the same material.

You can use MM01 T code to copy material from old plant to new plant. But check for the required details in your new plant and make changes accordingly. *-- Yogendra Wagh

Where we do the configuration for the cost centre allocation, because whenever we GR a material, accounting document is created for that particular material. How that particular material go in to the particular accounting (G/L account)

In Tcode: OBYC -- Automatic Postings.
for Inventory Posting Trns Key is: BSX
for Off setting entries like Goods issue, initial stock......Trans Key is : GBB

Based on the Movement types, Valuation class it will be assigned to a G/L account.
You can refer the configuration in Tcode: OBYC

Could any one can explain complete configuration of pricing procedure & application.

The Basic thing is Condition Technique. In which there are
1. Access Sequence 2. Condition Record 3. Condition Type 4. Condition Table.

A Access Sequence access a Condition Record of a Condition Type in a Condition Table is a Condition Technique.This is a simple logic

Here the Condition Type is very important like PB00, PBXX,RA01 etc.
In the background every Condition Type has its own defition means the purpose of the Condition Type like, is it for Pricing or Percentage, Quntity base, Accrual Feilds etc is to be defined to work this functions. Normally we use the existing ones without any risk. But some cases, we have to Create a New Condition Types as per the organisation requirement.

The Pricing Schema is useful to minimise condition types while mention prices for Vendor on the basis of Pricing Schema which we defined according to organisation requirement.

The Pricing Schema means the calculations procedure of Condition Type.

Ex. RA01 - Discoount % is caclulated on PB00 - Gross Price means
RA01 is based on PB00 like that we have to define in the Pricing Schema
which makes easy to use in real time.
Here PB00 has the Access Sequence - 0002.
But RA01 does not have the Access Sequence.Why because it is a dependent on PB00. But both are Condition Types.

In the system, by default some standard Scheme will be there at Vendor Schema Group in the Vendor Master Screen means the standard one is assigned which is very lengthy which may fullfil our requirement. But some cases which may not fullfil our requirement, in such we have to define.

For the configuration, I may not able to explain properly through here but will give some idea.

Configuration: SPRO - IMG - Material Management - Purchasing - Conditions - Define Price Deternmination Process:
1. Define Access Sequence
2. Define Condition Type
3. Defince Calculation Schema:- Here you have to define the Schema - Define Schema group
1. Define Schema Group vendor
2. Define Pricing Schema group
3. Schema group for Purchase Organisation
4. Assign Schema group to Purchase Organisation - Define Schema determination
1.define calculation schema for Standard purchase organisation

After completion of the Schema Group, we have to assign it to Vendors.
Then whenever we use any transaction with this Vendor, the concerned Schema will work as configured by us.

The Pricing in MM is vast because each Condition have its own importance and each Access Sequence have its own importance. So you need not bother about this. First you learn how to define the Calculation Schema through the above.

Common SAP MM Questions

Can any one tell me what is MM closing and what is FI closing? How can I know if period is closed?

MM closing means that you can not post materials document. In MM area you have two open periods current and previous.
If you do not set other in MMRV - here you can check which are the open MM periods for company code. If you check Allow posting to previous period - it will forbid MM posting in previous period.

FI open period (ob52) allow to post FI documents. As I know you can allow postings for some accounts - for example forbid material accounts for previous period in order to prevent MM posting until you finish all FI documents.
*--Monika Hubanova

SAP Material Management Frequently Asked Question

Material Master

Q: How can I extend all material to a new plant?
A: The SAP program - RMDATIND is used to create /update material master record.

Q: How can we delete materials permanently from Material master?
A: Use transaction MM70 - Material Master->Other->Reorganization->Material->Choose.
Build variant with selection range of material master records to be selected for deletion and maintain run parameters. Execute.
Use transaction MM71 - Material Master-> other-> Reorganization->Material->Reorganization
Build a second variant
Maintain run parameters and execute.
It is also important to remove the records manually from info record, POs, PRs, reservation etc for successful deletion of the material.

Q: SAP only provides moving average value for current, previous period, and previous year. SAP does not provide transactions/reports that will provide moving average value for a given date.
How can I report moving average price for material number 10000000 at plant 0001 on July 4, 1998.
A: Try any of these solutions:
1. Change the updating level of the structure (S031) to "daily". In LIS the total value and the total stock are available. Divide value by the stock. It is possible to calculate this dynamically when the analysis is run and to display the result.
2. Create your own structure in LIS and populate it by copying the Moving Average Price from the material master every time there is a transaction. You will have data on those days when there was a transaction.

Q: We have defined all the variables for the materials. However, when I attempt to use Material Matchcode object MAT1, I get the response "No possible entries found". Why?
A: Matchcode i.d. "B", "Material by bill of material" has a selection condition for field STLNR NE ' '. STLNR is the BOM number associated with a material in table MAST. Hence the message - "no possible entries..." pops up if there are no bills of materials associated with your material numbers. You get the matchcodes as long as the material referred by you has BOM number associated with it.

Q: The matchcode object selection is defaulted to matctcode ID "B". Iwould like to change to M "Material by Description" What is the solution?
A: Press the pull down arrow on the material number field and matchcode "B" is displayed, press F5 double-click matchcode i.d. "M", then press F6 . This will set matchcode "M" as the default.

Q: We have one material master : X and the unit of measure is 'pcs' and two serial number : A,B
For this material we make two Pos
First PO calls material X , 1 pcs price 100 (will use serial number A)
Second PO calls material X , 1 pcs price 250 (will use serial number B)
Goods Receipt is done and by filling serial number for the fist PO with A and the second PO with B.
We want to transfer material X serial number A to another plant and want the valuation of this material as 100. How we can do it ?
A: Use "split valuation". Stocks may be received into separate storage locations. Transfer stocks may be done from a storage location/plant to another storage location/plant.

Q: We want to change the calculation of Moving Average Price. We know that the same is in MBEW-VERPR and two transactions to consider - MRHR, MB01. Is there a transaction to change MAV or all the places it is needed?
A: Any Goods receipt or issue (in case of split valuated material) changes Moving Average price depending upon the valuation type which is used when posting the goods issue. You have to go through all the transactions involving those!
For Example:
Material X is using split valuation by origin:
Malaysia : MAV 60 USD - total stock 100 units
India: MAV 50 USD - total stock 200 units
Total stock 300 units MAV 53.33
Here , goods issues will also affect the global MAV, despite not changing MAV from origin country.

Q: What is the use of configurable material.?
A: Configurable material is useful if you have a large number of combination of parts that go into a product. It means different permutations and combinations of the parts for same material. If you maintain a unique material code for each combination , you require a large number of material numbers. KMAT may be used in such a case where you maintain just one generic product code. A super BOM is maintained for such a material consisting of all possible alternatives. A routing is also maintained consisting of all possible operations that could be used. Typically configurable material is used in Made To Order (MTO) environment. However frequently ordered configurations may be planned with a material variant which needs to have a material master record. Thus Material variants may have stock and value. Depending upon characteristic values chosen at sales order entry Sales Order BOM is created. Routing operations are also chosen depending upon which BOM components are assigned to them.

Q: Will Source List automatically appear in Material Master as default if maintained at plant level using OME5?

A1: If you have maintained source list requirement in OME5 and have not maintained the source list for the material , Po can not be released. You are required to maintain source list for all materials in the plant where the indicator is set if you maintain source list at plant level. Else you can make use of info record to do so automatically.

Q: We have One company with a plant and another company with a sales organization. Which is better option between these - PO or Stock Transfer Order ?

A: Cross company Stock Transport Orders can be done.
# Configure using transaction OMGN.
# Depending upon the sending and receiving plants, maintain sales organization and customer data in customizing.
# Maintain the supplying plant as a vendor and attach the plant to the vendor in the Vendor Master.
# Material type has to be HALB or HAWA.
# Ensure that the company with sales Organization has a plant to take care of stocking.
# The PO used is NB and not Stock Transfer PO.
Configure SD for inter-company billing to enable picking up the pricing procedure for billing.
# Carry Out delivery through process delivery due list and billing through process billing due list.

Q: We can make field mandatory. We want to make a default value to a Particular field in the Material Master. Say, We want that the period indicator in the MRP2 view as "P". What is the best way?
A: Use transaction variant. Transaction SHD0 and then Transaction SE93.


Purchasing

Q: How can we track requisitions that have the deletion indicator set? Can we track the date in which the deletion indicator was set?
A: You can refer the change document tables cdpos and cdhdr. You can also refer Transaction ME53 under menu path goto-statistics-changes, where the complete audit trails of changes, including deletion are stored.

Q: Is it possible to generate Purchase requisition (PR) with reference to Scheduling Agreement?
A: PR can be created with reference to another PR and can not be created referencing a PO or Scheduling agreements. PO & Scheduling are created and controlled by purchasing organizations. PR can be created by even end users. For creating PR with reference to another PR, follow the menu path:
Purchasing->Requisition->Create.
Requisition->Copy reference and enter.
However requirement can be generated with reference to Scheduling agreement when MRP is run. For this to happen, source list has to be maintained for that item-vendor combination and the MRP shall be properly set.

Q: Where can I locate the latest Purchase Order price and the latest purchase order number for a material?
A: Logistics-Material Management-Purchasing-Master data-Info record-List display-Order Price History

Q: Automatic generation of PO is by using 'Automatic Via Purchase Requisition' option in purchasing- Requisition-Follow on Functions- Create PO. However PO can not be created automatically after MRP run. Is there a provision in SAP to release Purchase Orders automatically after MRP run?
A: Tick the automatic PO and Source List fields in purchase view of the material master for the vendors on whom you would like to release PO automatically. Create a purchase info record. Create source list. In the last column in the details screen of the source list check the field relevant for MRP set the correct parameters for running MRP. But PO can not be created automatically after MRP run.
The automatic PO creation flag enables you to run a batch job that will convert all selected Purchase Requisitions to be converted Purchase Orders in the background.
You may consider scheduling agreements if you want MRP to kick out Purchase Orders. Set the flag in the source list for the scheduling agreement to "2" enabling MRP to kick out delivery schedules for future requirements. If you want to fix the schedule within a certain period you have two options.
1. Using firm zone - firms all orders within this period . Refer additional data screen of the scheduling agreement at the vendor material level.
2. Planning time - all new orders outside of the planning time fence - refer MRP 1 view of the material master

Q: I would like Convert MRP generated 100 PRs into 100 POs automatically. Not one by one manually. Is it possible?
A: Use transaction ME59

Q: How can I print an Un-invoiced Receipts Report which shows Purchase Orders for which goods are received , but not yet invoiced ? We require this report with sub-totals and tied to Un-invoiced Receipts G/L Account
A: Report RM07MSAL analyses GR/IR balances according to goods received but not invoiced and invoices received where good have not been fully delivered.

Q: How can I calculate the net price of an inforecord for a given date?
A: Run price simulation in the LIS-Purchasing on the Vendor-info record and Specify the required date. (Transaction code is : MEIL)

Q: Can we release a Purchase Order with price equals zero? ( like in SD- free of charge sales Order)
A: Create the PO with IR field un-ticked in Item Detail screen and change the line item price to 0.

Q: The net price is calculated by summing up the gross price condition type and subtracting /adding all discount/surcharge type condition types respectively. Any condition type which is not marked as statistical will be considered for net price calculation. We have a surcharge that is not marked as statistical and should be included in the net price but excluded in the taxation base value. Can I have a procedure where the taxes are calculated on the net price calculated till the condition type NAVS and then have this additional surcharge type?
A: Create Pricing Schema with all condition not marked in Statistical column if you need all condition Record to be calculated.
For Example :

             Level   CondTy   Description           From   To

100 PB00 Gross Price
200 RA01 Discount % on Gross
300 ZMUP Mark Up (value)
400 Base Value for Tax 100 300
500 ZDIS Disc. Excluded Tax
600 Net Amount
700 MST Tax 400 400
800 Net Amount
With this Schema:
- Net Amount will be calculated from PB00, RA01, ZMUP, ZDIS.
- Tax will be calculated from PB00, RA01, ZMUP.
Total amount will be calculated from net amount and Tax. So, ZDIS will included in Net Amount and excluded for Tax.

Q: Can we change the name of the Vendor in a PO released on another Vendor?
A: NO. You may create another PO on the vendor required by referencing any PO.

Q: We want to return unused material procured from a vendor and update stock or expense Account. How to do this effectively?
A: 1. Use movement type - 122 to reverse receipt and reopen purchase order. This can be done if you can identify the PO against which the material was received. And also credit shall be same as PO Price
2. Special movement type has to be setup if the PO is not known. The price may have to be negotiated with vendor.

Q: How do I define a new currency ? How can i set number of decimal places more than two?
A: Define a new currency in Customizing with transaction OY03
If you change the current currency all of your accounting documents will be re-evaluated by R3 and this could cause adverse affects to your financials.
Use transaction
OY04 to assign number of digits to new currency
OBBS to define conversion factors for currency conversion
OB08 to enter exchange rates
XK02 to assign new currency to Vendor Master
ME11 to create a Purchase Info record
Create MM documents with the new extended price.
However you notice that accounting documents will still reflect the 2 digit price and rounded to the nearest 1/100th.

Q: Our supplier delivers his product for an Auction. We sell it in auction and pay the supplier. What is the best way to handle this?
A: You can try consignment process. In this process, Vendor holds the goods until they are sold. The price to the supplier can be reset when the goods are sold in settle consignment liabilities.

Q: How can I open a previous MM period?
A: Transaction - MMPV
Menu path - Logistics->Materials Management->MaterialMaster->Other-> Close Period

Q: We can make a particular indicator mandatory. Can I have a defaulted value for the indicator while creating Material master that can be changed later in MM02?
A: Try using transaction variant, transaction code SHDO. And then SE93. In SE93 choose the option of variant transaction

Q: How can I generate a report of cancelled PO?
A1: Use a Query with table EKKO whose field LOEKZ is the deletion indicator.

A2: Go to the initial screen of purchasing. Then go to PURCHASING -> LIST DISPLAYS -> BY PO NUMBER -> EDIT -> DYNAMIC SELECTION. This allows you to select certain fields from the EKKO table and EKPO table. Deletion indicator can also be seen here. Use 'dynamic selections' to determine your selection criteria and run the report.

A3: You can also do this via the IMG
Go to Transaction OMEM or Menu path - MM -> Purchasing -> Reporting -> Maintain Purchasing Lists
Click on Scope of List Create New entry.
Check on Change Documents field. Name the new Scope with relevant name. This will now appear in Scope of List field in all Purchasing List Display screens. The output will show the details of the changes like date and time of change, old value, new value etc.

Q: How can we detect a change in a Purchase Order?
A: For Header level changes: Go to Header -> Statistics -> Changes
For Item level changes: Go To Item-> Statistics -> Changes

Q: We want to pop-up a screen to show the total value of PO before saving the PO so that user can decide whether to save the PO or discard it. What is the best way ?
A: Try using EXIT_SAPLEINS_001. It is entered during the saving operation of a PO. You can review the PO, present a popup dialog using one of the POPUP_* functions enabling the user to decide either to save or abort the PO.

Q: PO item text is being adopted from the Material master. The text has got adopted status and is not stored in the text ID tables STXH and STXL. Hence print program is not able to print these texts. How can we solve this?
A: Purchase order texts can be adopted from Info record or material master. All the texts finally gets stored in table STXH with different text application objects. Incase of PO header text it is EKKO and PO Item text it is EKPO. Even if the texts are adopted from either of these, there is a possibility that it can be altered at PO level. Here it will get stored with object EKKO or EKPO.
There is no need to store this at PO level if there is no change made to the text at PO level,.
Try these: Check for texts in EKKO or EKPO ( depending on header or item level)
If no text gets returned back check in object EINA for info record or MATERIAL for material master long text.( table is same i.e. STXH)

Q: While creating a purchase order we can see that there is the "Info rec. update" in the box item detail screen. How can we change the default setting for this box?
A: In MM Purchasing configuration (use Transaction code: OMFI), you can assign the default value of info records update for buyers then assign it through parameter ID EVO (check the configuration documentation)


Vendor Evaluation

Q: I want to have multiple addresses of a vendor - for ex: mailing, shipping, payment remittance, several billing addresses, etc. Suppose we have 25 addresses for one company, what is the best way without creating 25 separate companies and their addresses?
A: You can solve this problem by using Partner functions. Using Transaction WOLP, Partner roles and partner schemas at vendor level and purchasing Document level can be defined. Create as many vendor numbers as required (say 25 -in this case) and assigning to the respective partner roles.

Q: The source list is created for a material ie. source list required is marked. When a PO is created a different vendor can still be selected and even if 'fix' indicator in source list is marked, system only shows warning msg. How can we fix a purchase order to only a fixed vendor for a material ?
A1: Try changing the warning message into an error message. Note the message number. Then use menu
OLME -> Environment-> system message.
A2: Tick the indicator "Source List" in the material master (purchasing view) By ticking this, the procurement would be only possible from sources specified in the source list. You may also think of making the field mandatory in the material master.

Q: We want the Vendor code as 'abc1234' where first 3 characters are alpha and the last four digits are digits serial numbers. What is the solution?
A: Use an user exit. With this user exit, you can check but can not force the user to enter the value correctly.

Q: We want to set up a Preferred Vendor list to enable users to determine the Vendor to be called for the material required while raising the Requisition. What is the best way?
A: Use Transaction ME01 to Maintain Source List. At the preferred vendor, click the Fix check box. By this preferred vendor is automatically assigned whenever 'Follow on function' is called for your PR (Create PO).

Q: What is the SAP standard way for deleting all the vendors centrally from the system?
A: 1. Mark vendors for deletion: XK062.
2. Run SAPF047 which creates an entry in an internal SAP table which is used later
3. Run SAPF058. Check "General Master record" and "MM Data" boxes on, "Test Run " off. Enter Purchase Organizations.
4. Run SAPF058. Check "General Master record" and "FI Data" boxes on, "Test Run " off. Enter Purchase Organizations. ABAP programmer can create an ABAP program to do it.


Inventory Management

Q: How can we create one inventory doc with all your materials to count instead of generating one doc for each material?
A1: You can carry out transaction MI01 - by referencing your plant & storage location. You can then enter as many inventory materials as you want.

A2: Set maximum number of items to say 50 using Transaction MICN. The same can be preset using transaction OMCN.

Q: How is GR/IR account related to Inventory?
A: If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted.
If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted, the system needs a G/L instead of the GR/IR account.

Q: We tried RMCB0300 to find out logical value for stock item by date. But after re-valuation, stock value is supported by month instead of date. How can we find the logical value for stock item by date?
A: Use Transaction MC49
Menu path :
1. Information systems -> Logistics -> Inventory management->Material -> Document Evaluations -> Stock value -> Mean inventory or
2. Logistics -> Logistics controlling -> Inventory Controlling Environment -> Document evaluations -> Stock value -> Mean Stock Value.

Q: How can we transfer stock from one vendor to another vendor?
A: DO 542 and then 541 to the new vendor.


Invoice verification

Q: How can I cancel a posted invoice? The error message 'BSEG-GSBER is not an input field' is appearing. Even OSS note -94932 did not help.
A: The error is due to suppression of Business area field in the field status group. Due to this, while reversing the document, the system finds this field is suppressed and hence does not proceed further.
Locate the field status group for the recco account entered in the vendor master and the relevant field status variant.
In IMG, go to FI Global settings-Documents- Line items-Control-Maintain field status variant.
Here for the relevant field status variant and the field status group you may find the business area field has been suppressed.


Ware House

Q: A storage location from different plant can be assigned to the warehouse of any Plant. But different storage location within the same plant cannot be assigned to the same warehouse number. Why ?
A: Different storage locations from different plants can be assigned to the same warehouse. But different storage locations within the same plant can not be assigned to the same warehouse number. These storage locations may be defined as storage types or storage sections.

Q: We are using only fixed bins and do not want to use automatic bin creation nor any strategy for removing/loading goods to the storage? In what way Ware Housing helps me?
A: You may go for Ware House module if,

  • you have materials in more than one bin
  • you manage several different types of storage (high rack, block ...)-
  • you need a very flexible control for printouts



Consumption Based Planning

Q: We have a lot size procedure here which is creating more order proposals. How do you set the limit value for maximum number of MRP order proposals per date in IMG?
A: Under customization, play around with materials management/consumption based planning/maintain all plants

Q: What is the difference between "planned consumption" and "Unplanned consumption"? Can safety stock calculation be done on either of these?
A: While customizing movement types (OMJJ) it is defined as to which set of consumption values gets posted during the material movement. For some it may always be the total consumption and for some it is always the unplanned one and for some it is dependent on whether the issues were done with reference to a reservation ie., a planned consumption. The way these consumption values are taken into account in MRP is defined in the customizing of MRP types.
For Reorder point planning (VM) the total consumption is used to calculate the safety stock and the reorder point.
For Forecast based planning (VV) the total consumption is used to build the forecast which will be used to compile the order proposals.
For Deterministic MRP (PD) the unplanned consumption is used to calculate the forecast which in turn is added to the actual demand.

Q: We are trying to use reservations to block our existing un-restricted plant stock against a Sales Order Line Item. But the reservation is included in the Planning file when MRP is run.. We want to disable the reservation in MRP. How can I do this?
A: Use transaction OPPI.
Menu path : Customizing->Production->MRP->Planning->MRP Calculations->Stock->Define Availability
Check "block Stock"

Q: We do not want to convert Planned orders to requisitions in our MRP run and keep some materials in the step of planned orders. Can we do this?
A: Check the indicator in transaction 'OPPR'. Assign the indicator specifying planned orders only.



Other

Q: We could create two Purchase Orders for full amount & quantity out of one Purchase Requisition. two goods receipts and invoice receipts on their respective POs. How can We avoid this kind of double transactions?
A:
For PO's:
Define buyers' functional authorizations in the customizing for purchasing, there you can unmark PO w/o reference allowed. Buyer's functional authorization , say 'abc' can be created using transaction code OMET. Assign this 'abc' to a particular user by using parameter ID "EFB" (trans su52).
For GR and IR:
Make the warning message as an error in customizing of messages under Inventory Management or Invoice Verification, respectively.
For IR:
Mark the indicator in the vendor master for checking of double invoices.

Q: Is there a transaction or Report available to see the scrapped quantity of a particular material where goods issue is done using movement type 551?
A: If you want to manage the inventory of Scrap, create another material ID for scrap and receive as by-product. When you issue goods against Movement type 551, the material is removed from inventory by writing it off the books.

Q: We want to run multi-plant planning for 3 plants A, B and C , where the requirements of plant A and B are transferred to Plant C. Plant C is expected to consolidate the requirement and convert these requirements into requisitions and then into POs. When we do a planning at Plant C, we are unable to see the requirements for plant A and plant B. We are using the special procurement key 40 for all the materials being planned. Can we do multi plant planning at plant level as well as Material level?
A: The special procurement key is defined for the Planning plant and does not contain supplying plant. This key may be copied to create new key. Then enter the supplying plant in it. Use this key in material master. Now all the requirements of plant A and B will be called in planning plant C.

Q: We are doing goods receipt with PO. How can we find whether there is any USER EXIT available which is triggered before the document is saved?
A: The User exit in your case could be MB_CF001 and use transaction SMOD to look for user exits

Q: In MM pricing schema, there are a list of selection from A to M and 1 to 8. How can we make use of the condition sub-total field ?
A: Subtotal field on Pricing schema are useful in number of cases.
# For Ex: 1 is Carry over value to KOMP-KZWI1.
# 7 is used for deciding on the basis for which to calculate Rebate subsequent settlement.
# S is used for the final net inclusive, cash discount, rebates and any other conditions including statistical
# For reporting in LIS
# Used in the layout for printing.

Q: There are some complaints that though the data is correct in User Info (USR03) , Purchase order is being printed with wrong information . For Example: telephone Number. Where can I find correct Purchase group Information?
A: Purchase group information is in table T024.

Q: What are the tables generally used for MM Queries ?
A: Some tables are listed below . However a host of others can be seen using Technical help after activating the query

Purchasing Tables Purchase Requisitions

Purchase Order

CEBAN

EKPO

Material Master Description

Material master

Material master - segment C

Material to BOM Link

Material Valuation

MAKT

MARA

MARC

MAST

MBEW

BOM Tables BOM Header

BOM item

BOM Sub-item

STKO

STPO

STPU

Purchase Group information
T024
MRP Tables MRP Header

MRP Table

MDKP

MDTB

Q: What are the typical transaction codes for IM & PO?
A: Transaction codes can be checked using menu path System->Service->Status.
IM transaction codes start with MBxx.
PO transaction codes start with Mexx.

Q: During a good issue for a inventory product (HIBE), we assign by the automatic account assignment a GL account in relation to the valuation class of the product. However we would like to change this GL account automatically depending of the cost center requested the product for consumption. How can we do it?
A: Try OKB9 where you can find the cost center account assignment table. However this GL account becomes defaulted for all the products used by the cost center.
Note that GBB/VBR process key governs the credit posting for cost center issues in Automatic Account Assignment (AAA) .
If you want change Account assignment for exception materials , try the following options:
1.For all exception materials define a new valuation class and setup all inventory posting accounts for this exception valuation class. Here the AAA automatically picks up the G/L a/c.
2.In the inventory screen allow the user to enter G/L a/c manually . Configure the IMG in inventory so that user account overrides the AAA determined account
3. Define a new movement type by copying 201 to say 901. Then in Valuation IMG define a transaction key for 901 under account grouping for movement. types. Define G/L accounts for this new transaction key. For exception issues users have to use this new movement type.

Q: We have specified in MRP for requisitions to be created. The document type of the requisitions created is always the type NB. How can we change the document type created?
A: Refer transaction 'OMH5'. Define the document type required that you want in ME51.

Q: We have created a workflow for the purchase requisition approval process . When the event (BUS2009, RELEASESTEPCREATED) is triggered to kick off WF , the following error message is appearing
Work item XXXXXX: Linkage to object BUS2009 event REJECTED cannot be written.
Diagnosis: The instance linkage between the required event and the specified work item cannot be entered in the type linkage table of the event manager.
The reason is either a database error or an error when generating internal linkage numbers.
What to do: Check the number range object 'SWE_EVTID' How can this be fixed?

A:

1. Must update the number range for events object SWE_EVTID with transaction SNRO.
Ex: SWE_EVTID: 01 000000000001 999999999999.
2. SWE2, double click on BUS2009 entries, check GLOBAL field, ENABLE field will be updated
3. Error when executing the Workflow. Transaction code SWLE not defined. Apply OSS note 43986 to fix.

Q: How can we make a Taxcode as default on purchase order item detail screen ?
A1: Use condition type NAVS with access sequence 0003 to default the taxcode in the purchase order item using conditions.
A2: Go to IMG.
Materials Management -> Purchasing -> Purchasing order processing ->define screen layout at document level.
Search for the transaction ME21.Double click on ME21. Then search for TaxCode. It is advisable to configure also the info record. The tax code should be a required entry, and whatever you specify here will be the default value in the Purchase order.
Materials Management -> Purchasing -> Purchasing info record -> define screen layout.
When you get here you search for the transaction ME12 ,double click here; search for Input VAT indicator.

Q: We have defined EA (each) as 0 decimal place in configuration. But transaction ME2L shows this field with three decimal places. How can I change to actual number of decimal places?
A: The quantity (MENGE) in that report must have been set for 3 decimal places. Table EKPO may have to be corrected accordingly.

Q: We have created a new movement type and assigned to a schedule line. When goods issue is posted, message - movement type zzz is not allowed for customer goods movement? Why?
A: Use transaction code OMJJ and check the "Allowed Transactions" for customizing movement types.

Q: Is it possible to generate packing list for goods issued in MM?
A: SD & Ware House management have the functionality of picking/Packing lists.


Work Flow

Q: The following is set up for workflow:

  1. Workflow organization Structure with 2 positions is created and assigned a person to both positions
  2. Assign tasks to agent
TS 00007986 Requisition release - TO JOBS
TS 00008014 Purchase requisition release refused - GENERAL
TS 00008018 Requisition released - GENERAL
TS 00008348 Requisition release reset - GENERAL
WS 00000038 Workflow for purchase requisition release - TO JOBS
3.Activate event linkage WS 00000038 Workflow for purchase requisition release WE BUS2009 RELEASESTEPCREATE Purchase requisition Release step create is activated 4.Activated release codes for workflow [1= Role resolution with group, code, and plant (T16FW)] 5.Assigned release codes to agent (JOBS created in 1)
The following error appears
"Work item 60772: Linkage to object BUS2009 event REJECTED cannot be written ".

A: Use transaction SWE2. Make sure "object BUS2009 event REJECTED" is enabled.

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